RFP: "Pipeline Awareness" Newsletter for Public Officials


REQUEST FOR PROPOSAL: Pipeline Association for Public Awareness 2024 Public Official Program

Project Overview: The Pipeline Association for Public Awareness is seeking a vendor to develop its 2024 Public Official newsletter, to include graphic design, photo acquisition, photo editing, content idea generation, project management, meeting facilitation, copywriting, proofing, coordination with the project team and PAPA executive director, communication with printer, setup of QR codes, generation of PDFs of the newsletter and standalone pages for web posting and pre-testing of materials. Preference will be given to firms also willing to support PAPA’s facilitation of a LIVE webinar for Public Officials.


  • Project schedule and key milestones
  • Development of text version of articles for committee review
  • Development of draft version of 16-page publication to use for stakeholder pre-testing
  • Securing of images for use in publication
  • Graphic files for print publication delivered to printer
  • PDF version of 16-page newsletter with hyperlinks delivered to PAPA
  • 1-2 PDF handouts for the PAPA website
  • Coordination support for one public official webinar
    • Coordinating with keynote speaker
    • Managing registration
    • Tech support for event
    • Documentation of registrants and attendees


Key Milestones and Timeline:

  • Vendors submit clarifying questions to PAPA: November 13, 2023
  • PAPA to respond to all vendors with responses to questions: November 17, 2023
  • RFPs due: November 24, 2023
  • Vendor selected: December 1, 2023
  • Draft version of newsletter provided to PAPA and Committee for Pre-Testing: June 1, 2024
  • Final version of newsletter provided to printer, PDFs provided for website: July 15, 2024
  • Webinar complete and documentation provided to PAPA: November 1, 2024


Proposal Details:

Please provide a written proposal outlining the following:

  • Your experience with similar projects
  • Innovative ideas you have for content, story ideas or opportunities to increase engagement and readership
  • Key points of contact within your organization who will handle this project
  • Cost estimate for the work
  • Project schedule
  • Any additional information that would be helpful in the vendor selection process

Questions regarding this proposal can be submitted to admin@pipelineawareness.info by November 13, 2023. Proposals must be sent to admin@pipelineawareness.info  by November 24, 2023.